Employers have a responsibility to ensure the safety of their employees and attendees at campus events. Risk management is an essential part of this process, as it helps organisations to identify potential risks and take steps to minimize or mitigate them. In this blog post, we will explore some key considerations for employers when it comes to risk management at campus events.

Conduct a Risk Assessment

The first step in managing risk at campus events is to conduct a risk assessment. This involves identifying potential hazards and assessing the likelihood and potential impact of each one. For example, if the event is being held outdoors, the risk assessment should consider potential weather conditions, such as heat, heavy rain or high winds.

Other considerations include brand perception, mode of transport to/from event, team member injuries, set up of equipment, carrying heavy loads, unwelcome visitors to event, protests and/or targeting of your employer or industry by students, safe use of electrical equipment etc.

Develop a Risk Management Plan

Once potential risks have been identified, employers should develop a risk management plan. This plan should outline the steps that will be taken to minimize or mitigate each identified risk. For example, if the event is being held outdoors, the plan may include provisions for shelter, such as tents or awnings, in case of inclement weather.

Train Event Staff

All staff members involved in the event should be trained in risk management procedures. This includes security staff, event organizers, and volunteers. They should understand their roles and responsibilities in managing risk and be trained in emergency response procedures.

Monitor the Event

Throughout the event, employers should continually monitor for potential risks and hazards. This includes keeping an eye on weather conditions, monitoring crowd behaviour, and ensuring that safety protocols are being followed.

Have an Emergency Response Plan in Place

In the event of an emergency, employers should have an emergency response plan in place. This plan should outline the steps that will be taken to address the emergency, including evacuation procedures, communication protocols, and medical response.

Review and Evaluate

After the event has concluded, employers should review and evaluate their risk management plan. This includes identifying any areas where improvements could be made and taking steps to address them before the next event.

In conclusion, risk management is a critical aspect of ensuring the safety of employees and attendees at campus events. By conducting a risk assessment, developing a risk management plan, training event staff, monitoring the event, having an emergency response plan in place, and reviewing and evaluating the process, employers can minimize potential risks and create a safe and enjoyable environment for everyone involved.

Disclosure: this blog post was created using ChatGPT with very minimal changes. I still enjoy writing my own material, but what a great tool for times when I don’t have the creative energy needed to produce content around messages I want to share. I promise I’ll let you know when it’s my words and when it’s not.